Thursday, May 24, 2007

Purchasing W-9

Effective December 1, 2006, Kean University policy requires a W-9 form with an original signature to be completed and submitted to Kathy Riley in Financial Services for all individuals and sole proprietorships, partnerships, including single LLC (limited liability corporation) vendors requesting payment for services, professional services, honorariums or stipends rendered to Kean University including grants or contracts administered by the University. Disbursement of funds will not be provided until a completed W-9 is on file with Financial Services. The W-9 form is an essential component to providing accurate 1099's at year end.

Checks will be mailed to the address submitted on the W-9 form. Checks will NOT be available for pickup in Financial Services.

A W-9 form is not required for reimbursement of travel related expenses for Kean University employees.

W-9 forms are available at the reception desk in Financial Services - 3rd floor Administration Building and copy for duplication will be mailed to all Vice Presidents and Deans.

If you have any questions, contact:

Lorraine Carango, Internal Audit at 7-3323
Lynda Wehrmaker, Financial Services at 7-3155
Kathy Riley, Financial Services at 7-3157